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Accounts Receivable Administrator

Company: Williams Lea
Location: Columbus
Posted on: January 15, 2020

Job Description:

The Senior Accounts Receivables/Accounts Payable Associate may perform tasks related to either Accounts Receivables or Accounts Payables or both. Ensures the efficient, accurate, and timely processing of receivables and/or payables in accordance with established guidelines and procedures. Monday - Friday 8:00 am - 5:00 pm Job duties: - Responsible for monitoring and collection of outstanding invoices through direct contact and follow-up with each partner and client as assigned and pursuant to Firm policy to ensure timely remittance. - Confer with billing partners either by telephone or in person via regularly scheduled calls or meetings to determine reason(s) for overdue AR and strategist to obtain payment as well as review the terms of service or existing agreements in effect. - Actively and consistently update Manager of collection activities including any potential issues related to any partner or client requiring escalation and provide recommendations for resolution. - Work with Manager to identify, propose and create solutions to recurring issues affecting the Firms ability to properly invoice its clients and/or the clients ability to timely pay our invoices not limited to developing or revising any existing policies or procedures governing the Firms credit and collections policies. - Ensure promises & commitments are adhered to by our clients. - Research, resolve and propose solutions to client questions and disputes to ensure timely payment - Generate and/or revise monthly client reminder statements as outlined pursuant to Firm policy and departmental procedures. - Coordinate with the billing and cash receipts departments as necessary, assist the cash receipts department with respect to unapplied payments and unapplied credits. - Act as the resource to partners and clients in an effort to resolve issues hindering payment to the Firm. - Provide reports reflecting accounts receivable analyses, DSO, potential and existing bad debt reserves, agreed upon metrics and key performance indicators based on established frequency or as requested. - Manage receivables in a manner that metrics meet or exceed the established goals using an analytical approach that is systematize and sustainable. - Timely resolve short paid items - Prepare final demand letters for Managers signature to send to clients following approval by the Firms General Counsels office. - The daily make-up of tasks for this position may vary depending on the Firm or departments needs. Performance Traits: - Ability to gain the confidence and trust of the Firms billing attorneys and staff and to display the poise, personality and professionalism necessary to achieve the stated goals. - Adept in problem-solving - Must be detail oriented, energetic and possess a positive attitude. - Must be innovative, self-reliant and possess self-management skills, yet helpful and resourceful to others. - Must be tactful, persuasive and present a professional demeanor to all within and outside the Firm at all - Ability to make sound judgments regarding confidential or sensitive information. - Demonstrate ability to meet obligations with confidence, integrity and sensitivity. - Demonstrates expertise in all aspects of collections Job qualifications: - College degree, preferably in accounting, finance or business - Must possess strong financial, business, analytical and accounting acumen - Possess ability to digest and dissect information in order to provide a creative solution(s) or a recommendation(s) when faced with an issue or problem - Highly proficient with the Microsoft Office Package (i.e., Word, Excel, PowerPoint, Access) - One year of similar work experience in a professional services firm. - Work well and maintain respectful relationships with all personnel up and down the Firms organizational structure - Ability to maintain the highest level of confidentiality - Ability to work in a team fostered environment. - Ability to work in multi-task and prioritize assignments in a busy environment - Ability to adapt to a flexible schedule. Equal Employment Opportunity: It is the policy of Williams Lea Tag to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity of expression, marital or domestic/civil partnership status, disability, veteran status, genetic information, or any other basis protected by law. Williams Lea Tag is a drug-free workplace and performs pre-employment substance abuse testing. WLRSR CollectionsAssociate Columbus, OH Monday - Friday 8:00 am - 5:00 pm Job duties: - Responsible for monitoring and collection of outstanding invoices through direct contact and follow-up with each partner and client as assigned and pursuant to Firm policy to ensure timely remittance. - Confer with billing partners either by telephone or in person via regularly scheduled calls or meetings to determine reason(s) for overdue AR and strategist to obtain payment as well as review the terms of service or existing agreements in effect. - Actively and consistently update Manager of collection activities including any potential issues related to any partner or client requiring escalation and provide recommendations for resolution. - Work with Manager to identify, propose and create solutions to recurring issues affecting the Firms ability to properly invoice its clients and/or the clients ability to timely pay our invoices not limited to developing or revising any existing policies or procedures governing the Firms credit and collections policies. - Ensure promises & commitments are adhered to by our clients. - Research, resolve and propose solutions to client questions and disputes to ensure timely payment - Generate and/or revise monthly client reminder statements as outlined pursuant to Firm policy and departmental procedures. - Coordinate with the billing and cash receipts departments as necessary, assist the cash receipts department with respect to unapplied payments and unapplied credits. - Act as the resource to partners and clients in an effort to resolve issues hindering payment to the Firm. - Provide reports reflecting accounts receivable analyses, DSO, potential and existing bad debt reserves, agreed upon metrics and key performance indicators based on established frequency or as requested. - Manage receivables in a manner that metrics meet or exceed the established goals using an analytical approach that is systematize and sustainable. - Timely resolve short paid items - Prepare final demand letters for Managers signature to send to clients following approval by the Firms General Counsels office. - The daily make-up of tasks for this position may vary depending on the Firm or departments needs. Performance Traits: - Ability to gain the confidence and trust of the Firms billing attorneys and staff and to display the poise, personality and professionalism necessary to achieve the stated goals. - Adept in problem-solving - Must be detail oriented, energetic and possess a positive attitude. - Must be innovative, self-reliant and possess self-management skills, yet helpful and resourceful to others. - Must be tactful, persuasive and present a professional demeanor to all within and outside the Firm at all - Ability to make sound judgments regarding confidential or sensitive information. - Demonstrate ability to meet obligations with confidence, integrity and sensitivity. - Demonstrates expertise in all aspects of collections Job qualifications: - College degree, preferably in accounting, finance or business - Must possess strong financial, business, analytical and accounting acumen - Possess ability to digest and dissect information in order to provide a creative solution(s) or a recommendation(s) when faced with an issue or problem - Highly proficient with the Microsoft Office Package (i.e., Word, Excel, PowerPoint, Access) - One year of similar work experience in a professional services firm. - Work well and maintain respectful relationships with all personnel up and down the Firms organizational structure - Ability to maintain the highest level of confidentiality - Ability to work in a team fostered environment. - Ability to work in multi-task and prioritize assignments in a busy environment - Ability to adapt to a flexible schedule. Equal Employment Opportunity: It is the policy of Williams Lea Tag to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity of expression, marital or domestic/civil partnership status, disability, veteran status, genetic information, or any other basis protected by law. Williams Lea Tag is a drug-free workplace and performs pre-employment substance abuse testing. WLRSR

Keywords: Williams Lea, Columbus , Accounts Receivable Administrator, Other , Columbus, Georgia

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