Assistant Facilities Manager - Remote within Philadelphia, PA Area Only

Company: CBRE
Location: Columbus
Posted on: January 26, 2023

Job Description:

Assistant Facilities Manager - Remote within Philadelphia, PA Area OnlyJob ID100220Posted03-Jan-2023Service lineGWS SegmentRole typeFull-timeAreas of InterestBuilding Management, Facilities Management, Project ManagementLocation(s)Philadelphia - Pennsylvania - United States of America, Remote - US - Remote - US - United States of AmericaAssistant Facilities Manager - Remote within Philadelphia, PA Area OnlyJOB SUMMARYDirects a variety of Facilities Management projects in support of the maintenance and repair program for assigned facilities.USE: Global Workplace Solutions (GWS) ONLYESSENTIAL DUTIES AND RESPONSIBILITIESEstablishes relationships and make recommendations regarding qualified vendors, i.e. Electrical, Mechanical, HVAC, Refrigeration, General Maintenance. Reevaluates service methods to improve efficiencies and effectiveness.Assists manager in preparing Facilities capital and expense budgets.Oversees various buildings and follows up with the landlord/property manager for grounds servicessuch as maintenance, landscaping, snow/ice removal and paving at all business units, large departments or work groups.Reviews and approves vendor contracts and specifies terms of agreements.Manages assigned projects and coordinates related efforts between Architectural/Design Services and Facilities Management teams for renovations and facilities installations.Required to be on call for any emergency situations and issues that may occur during normal business hours and after business hours, weekends and holidays.Coordinate all necessary repairs and services as required by each emergency situation and any other issue.Stay abreast of new developments, methods and latest technologies as they relate to Facilities Management Services and Operations.Ensures CBRE and client records are managed according to policies, procedures, and legal requirements.Conducts weekly site inspections at all sites assigned.Communicates with store leadership and updates them on repairs and projects.Communicates, updates and partners with Facility Manager and Facility Coordinator on facilities issues.Communicates/coordinates work with key vendors i.e. refrigeration, HVAC, plumbing, electrical and general maintenance and repairs.Supports root cause analysis for major facilities issues.Perform assigned responsibilities from Regional Facility Managers.Maintain relationship with Client Leadership and Operations.Assist in managing reactivate WOs and Preventative Maintenance (PMs.)Performs contractor and vendor escort as required.50% of travel required.Performs other duties as required.SUPERVISORY RESPONSIBILITIESProvides formal supervision to individual employees within single functional or operational area.Recommends staff recruitment, selection, promotion, advancement, corrective action and termination.Plans and monitors appropriate staffing levels and utilization of labor, including overtime.Prepares and delivers performance appraisal for staff. Mentors and coaches team members to further develop competencies.Leads by example and models behaviors that are consistent with the company's values.QUALIFICATIONSApplicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.EDUCATION and EXPERIENCEBachelor's Degree (BA/BS) in Building Management, Business, or related preferred. Coursework to have included courses in facility management, data processing, and business management.Requires 3 to 5 years experience in the field of building management including one year of supervisory experience.CERTIFICATES and/or LICENSESFacility Management certification preferred. Driver's license may be required.COMMUNICATION SKILLSExcellent written and verbal communication skills. Strong organizational and analytical skills.Ability to provide efficient, timely, reliable and courteous service to customers.Ability to effectively present information.Ability to respond effectively to sensitive issues.FINANCIAL KNOWLEDGERequires knowledge of financial terms and principles.Ability to conduct financial/business analysis including the preparation of reports.REASONING ABILITYAbility to comprehend, analyze, and interpret complex documents.Ability to solve problems involving several options in situations.Requires advanced analytical and quantitative skills.OTHER SKILLS and/or ABILITIESIntermediate skills with Microsoft Office Suite, Outlook, and intranet/internet.Ability to use work order system. Working knowledge of architectural, electrical and mechanical systems.Working knowledge of leases, contracts and related documents.Ability to work well under pressure with a proactive approach to unusual occurrences.Requires good organizational skills, attention to detail and an openness to new ideas and procedures.SCOPE OF RESPONSIBILITYDecisions made with thorough understanding of procedures, company policies, and business practices to achieve general results and deadlines.Responsible for setting work unit and/or project deadlines. Errors in judgment may cause short-term impact to department.CBRE carefully considers multiple factors to determine compensation, including a candidates education, training, and experience. The minimum salary for the Assistant Facilities Manager position is $80,000 annually [or $38.46 per hour] and the maximum salary for the Assistant Facilities Manager position is $90,000 annually [or $43.26 per hour]. The compensation that is offered to a successful candidate will depend on the candidates skills, qualifications, and experience. Successful candidates will also be eligible for a discretionary bonus based on CBREs applicable benefit program.CBRE is an equal opportunity/affirmative action employer with a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.NOTE: Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter.CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)

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